Job Summary

Reporting to the Sr. AVP for University Personnel, the Multistate Workforce Resource Manager (MWR Manager) oversees compliance for all out of state (outside California) employee positions and ensures application of appropriate policies as well as respective State, City, Local and/or other laws and regulations determined by employee residence and/or work location that is outside California. The MWR Manager will track all out of state employees throughout the employee lifecycle and compile a database of policies, and employment laws/regulations and procedure/process requirements for various jurisdictions where SJSU employees are working. The incumbent will work with various units in University Personnel and across campus as necessary, including with SJSU Online and the College of Professional and Global Education (CPGE) to ensure SJSU maintains compliance with policy. The incumbent will also track out of country work issues and acceptable exceptions (e.g. sabbatical, research), while ensuring full compliance with policy.

Key Responsibilities

• Track all out of state employees
• Ensure compliance with CSU Out of State employment policy and related MOUs with unions
• Working with appropriate units/departments, ensure compliance in the following areas, including but not limited to: Health and Benefit plans that adhere to CalPERs rules as well as location rules, Wage and Hour Laws for applicable states, Worker’s Compensation, Health and Safety Standards, considering work from home and out of state issues, Ensure Performance Management is administered correctly, Separation Process including final pay, Return of campus equipment and property from remote locations, and Technology/Data Protection/Cybersecurity/Privacy requirements; Data Security Compliance, responsible for ensuring that employees are informed and abide by campus requirements and CSU Security Policies
• Conduct research on out of state employment and related laws/regulations for various states
• Maintain and regularly update database of applicable policies, laws, regulations concerning Residence law, Work location law, and Reporting location law

Knowledge, Skills & Abilities

• Knowledge of or ability to learn and compile applicable state employment laws and regulations
• Extensive and in-depth knowledge in research and analytical methodologies
• Ability to understand and analyze complex problems and readily develop proactive solutions
• Demonstrated ability to establish and maintain successful strategic collaborations across departments and divisions within University Personnel, across the University and with the CSU Chancellor’s Office
• Excellent written and oral communication skills
• Ability to identify, interpret and develop relevant policies and procedures
• Ability to exercise initiative, flexibility, good judgment and discretion
• Thorough knowledge of CSU policies, state statutes, regulations, and codes under which the CSU operates or the ability to learn and apply appropriately

Required Qualifications

• Bachelor’s Degree
• Experience conducting, communicating, and applying research on a variety of topics; experience as paralegal or other position with research responsibilities

Preferred Qualifications

• Juris Doctor degree
• Legal research experience particularly involving multi-state issues

Compensation

Classification: Administrator I
Anticipated Hiring Range: $8,000/month - $9,000/month
CSU Salary Range: $3,750/month - $11,146/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: October 30, 2023 through November 12, 2023. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

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