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NOTE: The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide policy can be found at and questions may be sent to

Institutional Repository & Digital Scholarship Coordinator

Apply now Job no: 533248
Work type: Staff
Location: San José
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Library, On-site (work in-person at business location)


Job Summary

San José State University’s Dr. Martin Luther King, Jr. Library is an innovative, collaborative, and supportive environment that empowers employees to achieve professional and personal goals while contributing to the University Library’s student-centered mission. The expert staff at the University Library are highly committed to excellence and service. As a joint library facility with San José Public Library’s main branch, and a member of the 23-campus California State University system, University Library employees frequently work with multiple external stakeholders and partners across a breadth of institutions.

The University Library’s Institutional Repository and Digital Scholarship Coordinator works collaboratively with employees of the Dr. Martin Luther King, Jr. Library to perform duties under general supervision, but works independently to achieve specified outcomes. This position takes work direction from the Digital Scholarship Librarian and reports to the Interim Director of User Experience as their Appropriate Administrator.

The purpose of this position is to coordinate the planning, development and technical operations of San José State University Library’s Institutional Repository (ScholarWorks) and Digital Scholarship Services. The Coordinator oversees decisions regarding copyright permissions for publications; maintains submissions from contributors; provides expertise to campus faculty; promotes and publicizes the repository and digital scholarship services; creates and uploads digital files; maintains and enhances related systems and integrations, and creates metadata in approved formats. The incumbent will consult with SJSU scholars on digital scholarship projects; learn and teach digital scholarship tools; and work to establish policies, procedures and service levels for digital scholarship support in King Library.

This position collaborates with library and campus faculty, staff and students and provides high-level expertise and leadership support to Library Administration in formulating, developing, and modifying library policies and procedures for the management of the University’s repository and digital scholarship support services. The incumbent hires and schedules student assistants and monitors annual student assistant budget allocations.

The University Library is committed to bringing anti-racism practices into library services and operations. This position contributes to strategic initiatives in this area and ensures day-to-day business functions are aligned with the library’s core values of equity, diversity, and inclusion.


Key Responsibilities

  • Coordinates access to the SJSU ScholarWorks institutional repository (IR) by creating metadata, uploading digital files in appropriate formats, and designing the public display of the database content.
  • Administers the IR platform, leveraging existing tools and/or developing new software solutions to improve and enhance functionality.
  • Identifies and recommends innovative strategies and directions for future IR services.
  • Partners with other units in the library and on campus to initiate and support digital scholarship initiatives, especially projects involving Islandora, Digital Commons, Drupal, and Omeka.
  • Assists with the hiring and training of student assistants as well as overseeing their work direction which supports the activities of the SJSU ScholarWorks Institutional Repository


Knowledge, Skills & Abilities

  • Comprehensive knowledge and advanced functional expertise using and troubleshooting an institutional repository system such as Digital Commons.
  • Comprehensive knowledge of issues and trends in institutional repository development and national initiatives in open access scholarly communication.
  • Ability to effectively present ideas and concepts in written or presentation formats.
  • Ability to consult with users to assess their needs and communicate technology systems and solutions.
  • Ability to hire, schedule and provide training to student assistants in new and revised work procedures. Ability to supervise multiple student assistants and promote teamwork to  optimize effectiveness.


Required Qualifications

  • High school education or equivalent certification.
  • Four years of related library and/or clerical experience or an equivalent combination of experience and education.


Preferred Qualifications

  • 3 years of experience in an academic library setting
  • Demonstrated experience working with a digital repository system such as Digital Commons, Islandora, or Hyrax
  • Experience creating metadata using established schemas, especially Dublin Core, MODS, RDF or EAD
  • Experience working on projects with culturally sensitive content, such as oral histories, in a way that is community-focused and identity-sensitive



Classification: Library Services Specialist IV
Anticipated Hiring Range: $6,200/month - $6,420/month
CSU Salary Range: $3,998/month - $7,376/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.


Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

  • Resume
  • Letter of Interest

All applicants must apply within the specified application period: November 3, 2023 through November 27, 2023. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.


Contact Information

University Personnel


CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at and questions may be sent to


Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.


Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.


Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).


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Last Updated Apr 11, 2023