Job Summary

Reporting to the Vice Provost Undergraduate Education and receiving work lead direction from the University Articulation Officer, the Assistant Articulation Officer supports the initiation, development, and management of course articulation, credit for system-wide external exams and the ASSIST/SJSU articulation and CollegeSource (TES) databases. The Assistant Articulation Officer is responsible for supporting the work of the University Articulation Officer and in managing articulation data and two-year roadmaps.

Key Responsibilities

• Assists with creating/updating lower division major templates for every SJSU undergraduate program/concentration to be integrated with all the articulation agreements for all public intersegmental institutions in California each catalog year
• Assists in interpreting and implementing articulation policies and procedures (for General Education and Course-to-Course) for community colleges, CSUs, and other schools as directed
• Develops and maintains articulation database of General Education
• Maintains and processes current files in a manner that would allow review of current status of articulation in progress
• Maintains SJSU Artic.org information for processing
• Assists in the development and documentation of articulation for ASSIST database.
• Assists with the data entry into articulation databases
• Develops and maintains lower division Major-to-Major templates

Knowledge, Skills & Abilities

• General knowledge of principles, practices and trends in postsecondary education as well a general knowledge of the policies, procedures and practices of curriculum development and transfer requirements
• General knowledge of California, CSU and SJSU policies or ability to research this information (Education Code, CSU Executive Orders and Coded Memos, and SJSU Academic Senate Policies)
• Ability to analyze complex situations accurately and adopt effective courses of action
• Ability to interpret guidelines set forth by the Chancellor’s Office and state legislation to maintain and enhance SJSU participation in ASSIST, and STAR Act transfer degrees program, and CollegeSource TES
• Ability to determine appropriate courses of action and proper techniques to utilize while engaged with individuals in interactions of an argumentative or sensitive nature
• Ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment
• Ability to make independent decisions and exercise sound judgment
• Ability to perform accurately in a detail-oriented environment
• Expertise in using office software packages (MS Word and Excel), technology and systems

Required Qualifications

• Bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Bachelor’s degree
• Three years of related office work experience
• Computer skills and working knowledge of common software suites (Microsoft Office, Google), along with data entry and web content management systems
• Experience in organizing and maintaining records and data
• Experience with curriculum, articulation agreement and transfer credit

Compensation

Classification: Administrative Analyst/Specialist; Non-Exempt
Anticipated Hiring Range: $4,494/month - $5,000/month
CSU Salary Range: $3,518/month - $6,791/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: November 3, 2023 through November 19, 2023. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).