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NOTE: The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at and questions may be sent to

College Administrative Operations Specialist - College of Humanities and the Arts

Apply now Job no: 506465
Work type: Staff
Location: San José
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time


Job Summary

Reporting to and receiving limited supervision from the Director of Resources and Operations, the College Administrative Operations Specialist works independently to assist in the development and administration of analytical services for compliance in the areas of personnel and fiscal management for the college. The College Administrative Operations Specialist oversees, gathers, analyzes college data, and presents it to the Dean, Associate Deans, and the DRO, enabling decisions that affect both the college and the university. The incumbent in this position works closely with the appropriate stakeholders and units to ensure positive fiscal and programmatic outcomes for this large and programmatically diverse college.  Such data analysis and projects include, but are not limited to enrollments, program costs, faculty appointments, assigned time, and scheduling projects. This position will advance the mission of the college in the area of student success and retention. The incumbent has broadly delegated authority for administrative functions, implementing guidelines and procedures for salary and enrollment management and data analysis and projections as specified above.


Key Responsibilities

  • Faculty Appointments, Range Elevation, Temp Evaluations, Workload Management, and Data Management
  • Enrollment Management
  • Instructional Technology Management


Knowledge, Skills & Abilities

  • Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent policies, procedures, laws, and regulations and present recommendations or information to individuals or groups in a persuasive manner
  • Ability to quickly learn and apply PeopleSoft HR and Financial management systems
  • Strong analytical, problem solving, and writing skills with experience using word processing, spreadsheet, database management, layout, and editing programs, with the ability to learn new programs
  • Excellent communications, interpersonal, and responsive skills to establish and maintain professional and cooperative working relationships with administrators, faculty, staff, students, as well as numerous local, state, and federal officials
  • Ability to handle multiple work priorities, organize, and plan work and projects
  • Ability to analyze and report on trends (financial, historical, and operational) represented in historical data
  • Ability to use or learn to use CHRS, SAMI, Student Data Warehouse, Excel, and Pivot Tables


Required Qualifications

  • A bachelor's degree and/or equivalent training
  • Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs  


Preferred Qualifications

  • BA/BS or MA/MS in Instructional technology or digital technology
  • Four years’ experience managing an office similar to the College of Humanities and the Arts
  • Experience with instructional technology, public or business administration, project management, or information management
  • Substantial experience analyzing data and verifying information



Classification: Administrative Analyst/Specialist – Exempt II
Salary Range: $4,693/month - $8,002/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.


Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

  • Resume
  • Letter of Interest

All applicants must apply within the specified application period: November 9, 2021 through November 23, 2021. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.


Contact Information

University Personnel


CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to


Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.


Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

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Last Updated Sep 13, 2021