Accounts Payable Tech II

Accounts Payable Department

Job # 556717

Close Date: May 6^th, 2026

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

 

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

 

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

 

(556717) Accounts Payable Tech II, Accounts Payable Tech II, CSU Classification Salary Range: $4,037 – $5,881 per month (Step 1- Step 20), Anticipated Hiring Range: $4,037 - $4,546 per month (Step 1-7). Final salary placement is commensurate with experience, internal equity, and budget considerations.  This is a full-time, benefited, non-exempt, 12-month pay plan, permanent position with a one-year probationary period in the Accounts Payable Department.

This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 15 paid holidays per year. Additional benefits information can be found at https://www.humboldt.edu/hr/employee-benefits.

 

Position Summary:

Under the general supervision of the Interim Associate Director of Contracts, Procurement, and Accounts Payable, and under the technical direction of the Accounts Payable Technician III Leads, the Accounts Payable Technician II performs full-cycle accounts payable duties requiring the application of established procedures, independent judgment, and technical knowledge. The incumbent ensures the accurate, timely, and policy-compliant processing of invoices, travel, and expense reimbursements, while providing high-quality customer service and support to campus departments and external vendors.

 

Key Responsibilities:

Accounts Payable Processing & Financial Transactions – 30%

• Review and process invoices, vouchers, and payment requests for accuracy, completeness, and compliance with CSU and university policies
• Match invoices with purchase orders and supporting documentation
• Process payments within established timelines and terms
• Utilize financial systems (e.g., CSU Buy P2P, CFS/PeopleSoft, Concur) and reporting tools (e.g., Excel, queries)
• Ensure proper approvals, coding, and documentation are in place
• Maintain accurate records to support audit and reporting requirements

Audit & Compliance Review (Travel, ProCard, and Other Card Activity)  - 20%

• Audit financial transactions including travel reimbursements, procurement card (ProCard), travel card activity, and other expense submissions for compliance with CSU and university policies
• Review supporting documentation for allowability, accuracy, and completeness
• Identify discrepancies, request corrections, and ensure compliance prior to processing
• Apply policy interpretation to a variety of transaction types

Transaction Review & Issue Resolution – 15%

• Review vendor statements, payment activity, and card transactions (e.g., ProCard, travel card) to ensure accuracy and completeness
• Identify discrepancies between invoices, payments, and supporting documentation
• Research and resolve routine to moderately complex transactional issues
• Coordinate with departments, Procurement, and vendors to resolve discrepancies and ensure proper resolution

Financial Systems, Recordkeeping & Process Support – 15%

• Maintain accurate and organized financial records, documentation, and audit trails in accordance with CSU and university requirements
• Assist with system updates, testing, and process improvements related to accounts payable operations
• Update and maintain internal desk procedures and external-facing guidance materials to support accounts payable processes
• Create and update training resources and reference materials for campus users related to accounts payable, travel, and expense processes, in coordination with Accounts Payable leadership
• Generate and maintain spreadsheets, tracking logs, and reports to support operational monitoring and compliance efforts
• Identify system or process issues and escalate as appropriate

Vendor & Customer Service Support -15%

• Respond to vendor and campus inquiries regarding payment status, procedures, and policies
• Provide guidance and clarification requiring explanation and interpretation of accounts payable processes
• Maintain positive working relationships with internal and external stakeholders

Other duties as assigned – 5%

 

Knowledge, Skills, and Abilities Associated with this Position Include:

As listed in Classification Standards:

• Thorough knowledge and understanding of accounts payable, financial recordkeeping, mathematical, and general office methods, procedures, and practices
• Ability to apply accounts payable procedures and practices to the analysis and resolution of accounts payable-related discrepancies
• Proficiency in financial systems software and spreadsheets
• Strong attention to detail and accuracy in financial analysis and reporting
• Organizational and time management skills to organize and prioritize work
• Strong communication and interpersonal skills to provide explanation and interpretation of accounts payable-related functions
• Ability to effectively communicate and work with a diverse population in a respectful and inclusive manner.
• Equivalent to three years of accounts payable or closely related financial recordkeeping experience
• Thorough knowledge of accounts payable practices, financial recordkeeping, and general office procedures
• Ability to apply accounts payable procedures and practices to analyze and resolve discrepancies
• Proficiency in financial systems and spreadsheet software
• Strong attention to detail and accuracy in financial processing and review
• Effective organizational and time management skills

As related to the major responsibilities for this position:

• Ability to review and process a high volume of accounts payable transactions, including invoices, expense reimbursements, and card activity, with accuracy and attention to detail
• Ability to audit financial transactions (e.g., travel, procurement card, and other expense activity) for compliance with applicable policies and procedures
• Ability to interpret and apply policies and procedures to varied transactional scenarios and provide clear guidance to campus stakeholders
• Ability to identify discrepancies, research issues, and determine appropriate corrective actions within established guidelines
• Ability to independently manage workload and prioritize tasks to meet deadlines in a high-volume environment
• Ability to develop, update, and maintain internal desk procedures and external-facing guidance materials
• Ability to create and maintain training and reference resources to support campus users, in coordination with Accounts Payable leadership
• Experience using financial systems and tools (e.g., enterprise financial systems, expense management systems, spreadsheets) to process and track transactions
• Ability to provide high-quality customer service and maintain effective working relationships with internal and external stakeholders
• Ability to maintain confidentiality and exercise discretion when handling sensitive financial and personal information

Minimum Qualifications:

A combination of experience and education which has provided the above knowledge and abilities which at minimum includes equivalent to three years of accounts payable experience or closely related financial recordkeeping experience.

Preferred Qualifications:

• Experience working in a public sector or higher education environment
• Experience with enterprise financial systems (e.g., PeopleSoft/CFS), expense management systems (e.g., Concur), and Procure-to-Pay systems (e.g., CSU Buy or similar platforms)
• Familiarity with institutional policies related to travel, expense reimbursement, and procurement card activity
• Experience auditing expense reports or card activity for compliance
• Intermediate to advanced Excel skills (e.g., tracking, reporting, data analysis)
• Experience developing desk procedures, job aids, or training materials

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three supervisor references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on May 6^th, 2026 .

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

 

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code:  [1737]
Publication Date:   [04/22/2026]