Job Summary

Under the general direction of the Senior Director of Maintenance and Operations, the Facility Services Manager has oversight for the following; Weekends Events, Custodial Services, Moving Services, Grounds Services and Trades Supervision to include: Plumbing, Electrical, HVAC, Carpentry, Painting, Auto, and Lock shop. This position requires the management of several groups and maintenance oversight for weekend events and campus functions. Works in conjunction with the Associate Directors for Maintenance and Operations.

Key Responsibilities

• Oversee maintenance and operation staff; participate in the selection of personnel; evaluate maintenance and operations staff
• Defines priorities of work and communicates this information to all staff involved. Schedules, assigns, monitors, and makes periodic inspections of work completed
• Manages and is the liaison for the maintenance, operations, and support of main and south campus events, including weekend events
• Ensures buildings are unlocked, irrigation is scheduled, HVAC, lighting, and other building and infrastructure systems are scheduled, and programs the S2 system as needed
• Oversees work progress and completion using a computerized maintenance management system
• Ensures successful completion of custodial work orders, grounds work orders, repair work orders, preventive maintenance work orders, and trouble call resolution
• Facilitates and oversees purchasing of tools, materials, supplies, and equipment. Identifies and determines problem root cause; develops and presents recommendations for improvement of processes and practices; initiates and implements plans to solve problems
• Coordinates and collaborates with all trades MEP, Utilities, custodial, grounds, and moving and recycling supervisory and management staff to manage work processes and communicate status updates
• Provides Administrator in Charge oversight and inspection of work for regularly scheduled staff and staff working overtime in the custodial, maintenance trades, and grounds staff, as well as contracted vendors
• Participates in the development and implements the annual and strategic plans for the Department’s asset management program,
• Including implementation of an effective preventive maintenance program and utilization strategy for the Department’s CMMS
• Determines asset criticality and conducts risk analysis and condition assessment on buildings and critical assets to determine remaining life and replace/repair decisions
• Oversees the development of plans, specifications, estimates and budget for tenant improvement construction, repair and replacement of building systems and supporting infrastructure projects
• Reviews construction progress for compliance with campus standards and requirements
• Assists in the development of the Department’s annual operating budget and long-range capital requirements
• Acts as the Administrator in Charge to coordinate and direct work, resolve issues, and communicate information to stakeholders

Knowledge, Skills & Abilities

• Ability to write reports, business correspondence, and procedure manuals
• Ability to interpret financial operating reports
• Exceptional communication skills including ability to write clear and concise reports and correspondence; ability to interact effectively with many levels of personnel
• Incumbent must have demonstrated proficiency with Computerized Maintenance Management System, Excel, MS Project and MS Word required and the ability to work successfully on diverse teams
• Must have thorough knowledge of methods, materials, chemicals and equipment used in building maintenance, including knowledge of OSHA and ADA guidelines
• Ability to independently recognize and accommodate changing priorities; meet deadlines/goals; and complete routine tasks despite intermittent interruptions.
• Ability to occasionally lift up to 50 pounds and climb to heights exceeding 30 feet
• Ability to drive electric cars on campus

Required Qualifications

• A Bachelor’s degree in a related field or equivalent combination of education and experience in management of large complex facilities maintenance organizations and/or construction projects
• Five years minimum full-time experience in the maintenance or construction industry at a position comparable to this position and demonstrating the ability to perform the above listed requirements

License

A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations.

Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses.

Preferred Qualifications

• Bachelor’s degree in business, management, or a related field
• Certification through Association of Physical Plant Administrators or IFMA
• Supervisory experience, including leading represented (union) staff
• Knowledge of all aspects of physical plant management and ability to manage and prioritize technical assignments associated with facilities administration
• Must have thorough knowledge of methods, materials, chemicals and equipment used in building maintenance, including knowledge of OSHA and ADA guidelines.
• Bachelor’s degree in business, management, or a related field
• Budgetary experience
• Proficiency with Computerized Maintenance
• APPA Supervisory Certification or equivalent
• Applied knowledge of building codes and other laws relating to maintenance trades and energy management

Compensation

Classification: Administrator II
Anticipated Hiring Range: $9,261/month - $10,217/month
CSU Salary Range: $5,053/month - $16,221/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: June 24, 2025, through July 8, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Work Schedule

Sunday - Thursday, 2:00 p.m. to 10:30 p.m.
Business needs may occasionally require evening and weekend hours

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).