Job Summary

Under the general direction of the HR Manager, the incumbent is responsible for coordinating project activities related to the initiation, execution, coordination, implementation of HR operations. Offers consistent program and organizational support by coordinating requests and addressing issues, managing a variety of complex and diverse demands.

The ARSP Administrative Coordinator plays a critical role in supporting HR functions and daily operations for Academic Resources and the Office of the Provost. In addition to providing support in all areas of HR, including recruitment and hiring, separations, reappointments, and rate changes, the coordinator addresses and processes daily incoming requests from the seven colleges, professional support units, and the library. The coordinator further provides assistance to the Office of the Provost and works in conjunction with the Executive Assistant to guarantee effective support operations.

Key Responsibilities

• HR Administration and Relations - Coordinate recruitment activities for new hires, consultants, casual workers, emergency hires, and retired annuitants. Prepare recruitment documentation, obtain appropriate approvals, and submit recruitment requests. Assist with identifying candidates, scheduling interviews/meetings, conducting reference checks, and preparing employment contracts. Update recruitment status reports and PageUp.
• Monitor Academic Resources Email Account - Promptly respond to email requests and inquiries. Coordinate with the Academic Resources team as necessary to provide accurate responses.
• Provost Office Support - As needed, provide a broad range of high-level administrative support to the Provost and Vice Provost of Academic Planning.

Knowledge Skills and Abilities

Demonstrated capability to execute tasks with both efficiency and accuracy. Strong analytical and problem-solving skills. Strong attention to detail. Capability to manage matters of a confidential and sensitive nature. Maintain professional discretion and confidentiality. Ability to juggle multiple tasks and projects simultaneously. Ability to execute tasks with minimal supervision. Excellent organization, communication (both written and verbal), and interpersonal skills required. Microsoft Office knowledge (Word, Excel, Outlook). Intermediate MS Excel skills preferred. Working knowledge of PeopleSoft Common Management System preferred. Working knowledge of HR practices and procedures helpful.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to five years of administrative support experience required.

• Bachelor's degree in Business Administration preferred.

• Minimum of 3 years of working experience in Human Resources and/or Finance preferred.

Physical Summary

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Academic Resources & Strategic Planning

Classification

Administrative Support Coordinator II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Range: The hiring range for this position is $4,058 - $4,410 per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,058 - $6,653 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. 

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.