Job Summary

Under the direct supervision of the Administrative Services Manager, the incumbent will serve as fiscal and operational coordinator for programs within the College of Business (COB). The incumbent also serves as a receptionist for the COB Dean's Office and as the overflow support for staff in the Dean's Office and various departments/programs.

Key Responsibilities

• Fiscal Operations. Assist with intake, logging and tracking of all fiscal transactions. Assist with preparation, coordination and communications for fiscal operations.
• Serve as primary receptionist for COB Dean's Office.
• Academic Operations. Assist with coordination and tracking of student and lecturer processing including contracts, timesheets, etc.
• Assist ASM and Dean's Office staff in day-to-day operational activities. Provide assistance to faculty, department chairs and programs directors during the absence of department Administrative Support Coordinators.

Knowledge Skills and Abilities

Proficient in Excel and good analytical skills. Working knowledge of general practices, procedures in college and department offices, special programs. Strong computer skills including Windows, Word, MS Office, and databases. Strong written and verbal communication skills.

Demonstrated ability to learn, interpret, and apply a wide range of policies and procedures relating to and impacting the College of Business, its departments and programs. Strong organizational skills. Ability to establishes and maintain good working relationships with faculty, staff, students, and vendors. Ability to work independently using sound judgment, accuracy, and speed. Ability to work effectively and positively in a diverse community.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to four years of administrative support experience required.

• Bachelor's degree preferred. 

• Training and experience at the intermediate or greater level in the use of the Microsoft Office Suite (i.e., Word, Excel, and Access) preferred.

Physical Summary

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

COB Administration

Classification

Administrative Support Coordinator I

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,864 - $6,072 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. 

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.