Classification: Administrator II
Hours: Full-time / 40 hours per
FLSA: Exempt
Anticipated Hiring Salary Range: $10,471 to $11,250* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.
Priority Screening Date: March 9, 2025
Recruitment Status: Open Until Filled
ABOUT CSUMB
California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year.
With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030.
The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.
As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.
PURPOSE:
Under the general supervision of the Director of Campus Planning and Development, the Associate Director of Campus Planning is responsible for the management of the comprehensive campus planning program and campus planning team. The position will lead, prepare, research, and provide background information and material, make recommendations on campus planning issues related to the master plan, capital improvement plan, space utilization plan, project programming and design, sustainability, transportation, and regional planning efforts, with the political acumen to represent the Facilities Management Department on all campus planning efforts, both internally and externally. This includes the preparation and editing of draft documents for planning committees and workshops, interaction and/or management of consultants associated with the campus and local jurisdictions to prepare studies and project reports, and compliance with the California Environmental Quality Act (CEQA). The position directs the planning efforts of all projects and allocates staff time and resources to meet campus master planning, capital projects planning, and space management goals while maintaining effective standards of service, guidance, and interactions provided to the campus in accordance with best business and professional practices. May stand in for the Director in their absence.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
1. LEADERSHIP AND PEOPLE MANAGEMENT –
Supervises, mentors, and develops the planning team staff. Establishes expectations, goals and objectives. Evaluates and prioritizes work assignments. Ensures effective collaboration and partnerships across the Facilities Management Department (planning, design, construction, and maintenance) and the campus community. Works closely with the Director of Campus Planning and Development and other senior leadership to develop and implement policies and procedures. Leads the preparation of environmental documents and facilitates the review and processing for campus projects. This includes the preparation of Requests for Proposals and Qualifications from consultant firms; selecting and managing the work of consulting firms, and the timely filing of documentation with the Office of the Chancellor staff and appropriate state agencies. Oversees capital or space planning efforts, and ensures the Planning staff has the information, training and resources they need to execute their work, including space and move projects.
2. PLANNING –
Land Use and Master Planning:
Leads the campus planning team to prepare background analysis and information, correspondence, and land use planning recommendations related to long-range planning, facilities use, transportation, sustainability, and environmental review. Makes recommendations on key land use planning issues; works closely with local agencies and service providers to reach solutions and uphold the best interest of campus.
Oversees the implementation of the Master plan as well as preparation of Master Plan revisions and Master Plan updates, including organizing and leading public outreach efforts, preparation and processing of related environmental documents, subsequent plans and studies, and supporting documents for the Office of the Chancellor. Makes recommendations on future studies and plans related to campus infrastructure and land management.
Coordinates planning issues with surrounding communities and local agencies on General Plans, transportation planning, community and neighborhood planning, county, former Fort Ord and other regional planning activities. Represents the University at local agency meetings. Remains up to date on State laws impacting the campus and helps strategize and maintain compliance and reporting.
Environmental Planning:
Manages processes and compliance with the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA) for all projects on campus. Oversees staff and CEQA consultants in preparation of Negative Declarations, Mitigated Negative Declarations, Environmental Impact Reports (EIRs), Supplemental and Subsequent EIRs, and Categorical and Statutory Exemptions. Makes project design recommendations related to Leadership in Energy and Environmental Design (LEED), Living Community/Building Challenge, and other campus sustainability initiatives. Oversees efforts on campus habitat management.
Space Planning:
Provides vision and leadership in the development of the Campus Space Plan and policies related to the use of University space. Oversees development of the campus physical space needs, programming, and feasibility studies for major capital projects. Oversees the databases and information systems necessary to assess needs, make project decisions and produce reports. May facilitate Campus Space Committee meetings including preparation of agendas and supporting materials.
Capital Projects Planning and Development:
Oversees development of prioritized projects for annual submission of the University's Improvement Plan. Oversees development of project feasibility studies, space utilization analysis, and resulting projects into the Capital Improvement Plan. Creates and oversees a collaborative process that identifies and prioritizes all projects included in the Five-Year Capital Improvement Plan, as well as the capital and deferred maintenance budgets. Identifies needs and assists in the pursuit of funding (including but not limited to all state funding channels, other campus funding, public-private partnerships, grants, donations, sponsorships, etc.) required to build the best project for the campus.
Works collaboratively with the Deputy Building Official to ensure scope implementation is carried through schematic design and construction documentation phases. Reviews schematic design and construction documents, and any changes, to ensure scope consistency throughout the drawing and development phases. Presents analysis and staff recommendations via clear and concise reports, presentations, correspondence and other written materials. Assist the Deputy Building Official in developing the architect/consultant Request for Proposal/Qualifications and interview selection criteria to help the campus best achieve the project scope.
Oversees and works closely with planning staff to manage consultants, licensed architects, engineers, Computer Aided Design (CAD) and Geographic Information Systems (GIS) professionals whose work supports the scope development and ultimate design of the project. Ensures projects are designed to the highest sustainability standards and integrates with existing and proposed campus-wide systems. Ensures the project is consistent with all campus plans, design standards, environmental requirements, and sustainability commitments, and has been reviewed by campus technical experts.
Other Functions:
- Coordinates with other offices across campus to supply data and reports, or provide professional services that supplement their activities as needed.
- Performs other duties as required, which may include the initiation of special studies, cost analyses, audits, background research, and other facilities planning information and data.
KNOWLEDGE, SKILLS AND ABILITIES:
Working knowledge of: the methods, practices and procedures of campus master planning and environmental review procedures, including capital planning and budgeting, space planning and management, transportation planning, working knowledge of CEQA, NEPA, etc.; budget policies and procedures, sustainability practices, and related grant strategies.
Ability to: independently analyze planning and development options and make appropriate recommendations, communicate effectively orally and in writing and perform complex assignments in a short time frame, apply computer-based planning tools to master planning and environmental assessment assignments, speak to stakeholder groups in-person or virtually, analyze data and make accurate projections using business mathematics and basic statistical techniques, organize and plan work and projects including managing multiple priorities, make independent decisions and exercise sound judgment, compile, write, and present reports, establish and maintain effective working relationships within and outside the work group, and serve as a liaison for the organizational unit.
MINIMUM QUALIFICATIONS:
Either a Master's or other postgraduate degree in the area of public planning, policy, administration or architecture, facilities and property management, or related fields and two (2) years of work experience in a field related to public planning, policy, administration or architecture OR the equivalent to a bachelor's degree in these same fields or related field AND five (5) years of increasingly responsible work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs in campus planning, facilities planning, capital planning, space planning, transportation planning, environmental planning and/or assessment; general knowledge and skills with a foundational knowledge of public administration principles, practices, and methods. Additional experience, which has demonstrated acquisition and successful application of the required knowledge and abilities, may be substituted for the required education on a year-for-year basis.
PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE:
Advanced degree from an accredited college or university in city/regional planning, urban design, or other planning-related field; and more than five years of work experience in project planning. Experience years leading and/or supervising the work of others; or any combination of education and experience required to perform the essential duties and responsibilities of the Knowledge, Skills and Abilities listed above. American Institute of Certified Planners (AICP) certification.
SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:
- All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
- The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
- The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
- This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
- Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
- May require occasional evenings and/or weekend work.
PHYSICAL ENVIRONMENT:
Primarily office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time as well as extensive meeting attendance. Will require travel between campus offices and off-campus locations and occasional work on weekends or evenings. May require visits to construction sites with heavy equipment, overhead and underfoot hazards, active workers, requiring Personal Protective Equipment.
BENEFITS/PERKS:
This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary. As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.
APPLICATION PROCEDURE:
For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu. All employees must be eligible for employment in the U.S.
GENERAL INFORMATION:
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.
CSUMB is a smoke and tobacco-free campus.
EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.