Working Title: Bio/Chem/Geog Group Analyst

Classification Title: Administrative Analyst/Specialist - Exempt I

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Analyst will serve as a lead for departmental administrative coordinators in the College of NSM. In addition, the incumbent will be responsible for tracking, analysis and predictions about faculty workload within the departments of Biological Sciences, Chemistry and Geography. Furthermore, the incumbent will develop policies and procedures for travel for all three departments, develop and implement processes for paperwork and grant budgeting with the Sponsored Projects Administration office, including student hiring, faculty hiring, streamlining ordering support and developing processes to track and predict spending patterns on UEI accounts. They will also work independently to analyze scholarship expenditure account balances and recommend numbers and values of scholarship awards to departments.

FLSA: Exempt (not eligible for overtime compensation)

Anticipated Hiring Range: $4,600 per month - $5,000 per month; commensurate with the candidate's education, experience, skills, and training.

CSU Classification Salary Range: $4,598 per month - $8,318 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:  2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Work Hours: Work Hours: Monday - Friday 8 am - 5 pm

Department Information 

The College of Natural Sciences & Mathematics consists of six departments, three centers and a machine shop, and is comprised of approximately 50 staff, 250 faculty and 3,000 students. Our degree programs, research opportunities, internships and strong student support prepare graduates to achieve lifetime career success, contribute to knowledge and help solve societal problems. Our faculty, students and graduates promote regional progress through professional activity and community collaboration.

Minimum Qualifications 

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the  development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications 

1. Working knowledge of budget policies and procedures, grants and other financial record tracking.  
2. Ability to learn, interpret, and apply a wide variety of university policies and procedures relating to travel, budget and personnel. 
3. Experience and proficiency using standard office software (Word, Excel, Access, PowerPoint, Outlook, etc.) to prepare reports and effectively communicate with colleagues and business partners. 
4. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. 
5. Ability to organize and plan work and projects including handling multiple priorities and timelines. 
6. Ability to make independent decisions and exercise sound judgment. 
7. Experience working with a variety of constituents, including faculty, staff and administrators. 
8. Ability to provide oversight, lead work direction, training, and guidance to office staff and provide input to performance evaluations, when needed.
9. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. 
10. Strong organizational and multi-tasking skills and ability to initiate, coordinate, execute, and evaluate large-scale, complex projects that involve coordination with the College and/or other departments   
11. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act and make decisions and recommendations when precedents do not exist   
12. Ability to develop, research, analyze, evaluate, and recommend innovative solutions to a broad range of operation and procedural office and administrative problems   
13. Skilled in interaction with others at all levels within and outside the university, including in sensitive interpersonal situations   
14. Demonstrated ability to work effectively, inclusively, and sensitively with people from diverse backgrounds   
15. Experience with promoting diversity, equity, and inclusion   
16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community   
17. Ability to apply judgment, discretion, and initiative; make appropriate recommendations; and maintain the confidentiality of sensitive materials   

Conditions of Employment 

• Ability to successfully pass a background check 

Preferred Qualifications 

1. At least one year of experience working as an Administrative Support Coordinator within an academic department 
2. Demonstrated knowledge of Travel Policies and Procedures 
3. Knowledge of policies and procedures around maintaining Working Personnel Action Files 
4. Proficiency with Common Management System (CMS) and other software platforms, such as Human Resources / Student Administration (HR/SA), Cognos, Cascade, Concur, Saclink, Financial Data Warehouse, Blackbaud, OnBase, Handshake, CSUBuy, Qualtrics, Astra, CHRS, CFS  

• Resume
• Cover Letter

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.