Job Summary:

Provide a full range of administrative and secretarial support for the School of Cyber & Decision Sciences, assisting the School Director, faculty and staff.

Duties and responsibilities

Ability to independently handle multiple work unit priorities and projects under general supervision. Responsibilities include, but are not limited to, preparing course schedules, inputting data into Courseleaf Section Scheduler (CLSS) and PeopleSoft, issuing permits, updating course offerings, scheduling course offerings with current information (including instructors, times, rooms), arranging adjunct lecturer appointments, generating contracts, and arranging for office space and keys, etc.

Address a wide range of problems by interpreting policies and procedures to provide comprehensive student services support, offering guidance and information to prospective, new, current, and alumni students.

Utilize detailed knowledge of applicable university infrastructure, policies, and procedures to provide administrative support to the Information and Decision Sciences (IDS) Department, effectively responding to student, faculty, and university staff inquiries.

Maintain IDS department office inventory and purchased supplies (office, educational, and software items) using a requisition or corporate card. Complete disbursement paperwork for business activities and events. Submit department duplication or printing requests and initiate work orders for department or building areas in need of repairs. Ensure well-functioning air conditioning and request keys for faculty as needed. Maintain an ideal work environment.

Assist in coordinating student registration processes and enrollment priorities.

Provide administrative support for the IDS department’s marketing and publicity efforts across all its programs by coordinating events, attending job and student recruitment fairs, and other IDS marketing efforts.

Provide administrative support to departments regarding purchasing, reimbursements, and corporate card monitoring, including monthly corporate card reconciliation.

Assist in coordinating faculty recruitment for tenure track & adjunct positions by placing faculty job announcements to various platforms, maintain all hiring paperwork, and scheduling campus visitation activities. Maintain records and files for students, faculty, and recruitment evaluations and assist School Director in preparing attachments to offer letters.

Monitor faculty professional development funds and expenses.

Other classification related duties as assigned.

Minimum Qualifications:

• High School diploma or equivalent
• Three years of progressively responsible experience in general office clerical or secretarial work or the equivalent

Required Qualifications:

• Experience to be fully functional in all technical aspects of work assignments.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Preferred Qualifications:

• Fully functional knowledge of and skill in standard office procedures and practices
• Ability to communicate clearly orally and in writing with students, peers, faculty, administration and others.
• Collegial, a quick learner, and a problem solver.
• Ability to manage wide range of projects in a demanding academic environment
  
  

Compensation and Benefits:

Anticipated Hiring Range: $3,916 - $4,167 per month

Classification Salary Range: $3,864 - $6,072 per month

 

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Full-time Non-Exempt Temporary (up to one year with the possibility of further renewal)

Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations.

 

The application deadline is: October 10, 2024

 

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

 

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus.  See policy at  https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act