The Administrative Analyst independently manages all budget, operational, clerical, and administrative duties for the office of the Civil and Environmental Engineering Department. The Department Analyst provides highly complex support to the Department Chair, students, faculty and other staff. This position is responsible for the analysis of operations, the maintenance of fiscal management, planning, and administration of operational systems, makes recommendations to the Chair and faculty regarding strategic choices and appropriate timing for the department’s investment of resources. The analyst oversees the day to day operations of the department and provides work lead and direction to others as needed.
- Projects annual department budget based on analysis of past and projected expenditures.
- Analyzes fiscal needs, sets budget and allocations, and administers accounts for department programs and labs in Civil and Environmental Engineering.
- Compiles and analyzes department expenditure data and responds to budget inquiries and related problems in order to provide assistance in resolving budget issues.
- Processes hiring appointments for temporary faculty, Teaching Associates (TA), Graduate Assistants (GA), Instructional Student Assistants (ISA), and student assistants (SA), coordinates timesheets and payroll approval for student assistants.
- Coordinates academic scheduling. Manages class scheduling in PeopleSoft. Reviews and verifies schedules for accuracy. Submits updates and corrections as needed.
- Assists chair and faculty in following and implementing department, college, and university academic policy and procedures. Observes academic deadlines, seeks clarification and guidance from appropriate sources when needed.
Knowledge, Skills & Abilities
- Mastery of English grammar, business writing, punctuation and spelling, with ability to compose and appropriately format correspondence and reports.
- Strong oral and written communication skills.
- Excellent customer service and interpersonal skills.
- Knowledge of software applications: word processing, spreadsheet, database management, and web maintenance.
- Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU policies.
- Ability to provide lead direction, training, and guidance to student assistants.
- Thorough knowledge of software applications, such as word processing, spreadsheet and database.
- Ability to perform business math, analyze salary data, calculate ratios and percentages, track financial data, and make accurate projections.
- A bachelor's degree and/or equivalent training.
- Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
- Clerical and office management experience
- Experience in composing memos, letters, and other office correspondence
- Experience with software applications, such as MS Office
- Experience with PeopleSoft or similar software
Classification: Administrative Analyst/Specialist, Non-Exempt
Anticipated Hiring Range: up to $4,800/month
Hiring Range: $3,288/month - $6,347/month
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
- Letter of Interest
All applicants must apply within the specified application period: February 26, 2021 through March 14, 2021. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Equal Employment Statement
San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).