Reporting to the Vice Provost for Academic Innovation and Institutional Effectiveness under limited supervision, the Academic Planning Analyst organizes and performs a variety of complex administrative duties in direct support of the Vice Provost and academic planning, assessment, and institutional accreditation. The Analyst provides administrative and analytical support and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion, maintain a realistic balance among multiple priorities, and routinely interface with a wide variety of stakeholders. The Analyst will work in partnership with several committees and groups such as the Academic Planning Committee, Academic Assessment Committee, Accreditation Review Committee, and Academic Senate to support the development, implementation, or review of related policies and practices. The position is responsible for maintaining the accuracy and usability of information delivered to stakeholders including evaluative reports to fuel a culture of continuous program improvement and institutional excellence.
- Serves as the primary staff liaison in support of administrative activities related to academic planning, academic program assessment and accreditation (i.e., Institutional Effectiveness)
- Assists with the development, maintenance, and revision of academic planning and assessment materials including policies and procedures, templates and forms, training/orientation resources, and annual reports
- Manages the academic planning workflow, calendar of activity, and email accounts
- Communicates and supports deans, associate deans, chairs/directors, and other leadership and staff regarding all the academic planning components (e.g., self-study submissions, external reviewer information, preparing for site visit)
- Oversees the agenda and taking of minutes for the Academic planning Committee and the Academic Assessment Committee
- Liaises with the faculty Director of General Education regarding the recertification of GE Courses and Associate Dean of Graduate Studies regarding the recertification of graduate GWAR courses
- Maintains up-to-date program records files for academic planning, assessment, and accreditation
- Participates in assessment listservs and blogs; maintains updated knowledge on university, regional and federal accreditation practices/policies; develops, maintains, and disseminates assessment resources for campus use via campus website
- Serves as lead analyst to Accreditation Liaison Officer (ALO) and performs administrative oversight and coordination duties associated with the Western Senior College and University Commission (WSCUC) accreditation
- Maintains currency with WSCUC standards, processes, and regulations, drafting updates of recommended policy changes that affect the university’s reaccreditation and serving as a resource for information about WSCUC standards, processes, and requirements
- Coordinates university-wide and departmental/program documents central to reaccreditation efforts ensuring compliance with federal and regional accreditation standards related to assessment
- Prepares the Annual Report to WSCUC working with campus offices to secure information and ensure accuracy and approval and maintaining effective communication with WSCUC staff in coordination with the ALO
- Updates catalog and Chancellor’s Office required reports annually related to programmatic accreditation
- Develops and tracks an overall master calendar schedule of specialized accredited program due dates for self-studies, site-visits, interim reports, and additional implementation follow-up activities in line with institutional review processes
- Manages the annual Professional Program Accreditation Budget process, working closely with college DROs to estimate programmatic annual and reaffirmation dues for the coming fiscal year
- Supports and coordinates activities for the Accreditation Review Committee (ARC)
- In close collaboration with the ALO and the chair of ARC, assists in the preparation for, and the successful conduct of, WSCUC accreditation reviews, both comprehensive and any follow-on reviews or communications
Knowledge, Skills & Abilities
- Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent policies, procedures, laws and regulations and present recommendations or information to individuals or groups in a persuasive manner
- Project management skills, which include but are not limited to clear and concise communication, organization and time/task management abilities, planning and scheduling, technical and research knowledge, and adept in relationship and team building
- Ability to manage and oversee multiple programs’ operational needs, execute logistics to ensure their efficacy, and provide recommendations of areas of improvement.
- Ability to apply analytic mindset and use appropriate techniques to evaluate the effectiveness of policies, programs, and practices
- Ability to identify important insights from various data and program sources and suggest implications for university policy and practices
- Proficient writing and presentation skills including the ability to communicate technical details to nontechnical audiences
- Ability to support academic leaders on their program and assessment management practices
- Understands academic policies and programs to support planning, accreditation, and assessment to help evaluate its effectiveness
- Excellent interpersonal skills to work effectively with diverse constituents, the ability to work with individuals at all levels in the organization and strong relationship building skills
- Working knowledge of software applications and platforms: MS Office, Google Suite, and PeopleSoft
- Ability to produce tables and graphical analysis following data presentation conventions and techniques in software systems such as Microsoft Excel
- Ability to quickly adapt and maximize productivity through use of appropriate tools, planned training, and performance initiatives
- Ability to anticipate problems, develop solutions, and address them proactively
- Ability to train others on new skills and procedures and provide lead work direction
- Ability to communicate with constituents in a professional and respectful manner
- A bachelor's degree and/or equivalent training
- Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
- Five or more years of progressively more responsible administrative work involving study, analysis, and/or evaluation leading to the development or improvement of policies, procedures, practices, or programs
- An understanding of academic planning, academic program assessment, and/or accreditation processes in higher education
- Demonstrated experience with project management (e.g., planning, budgeting, process management, scheduling/task management, documentation development)
- Excellent written communication skills
- Experience working in a university setting
Classification: Administrative Analyst/Specialist - Exempt II
Anticipated Hiring Range: $6,242/month - $7,062/month
CSU Salary Range: $5,022/month - $9,083/month
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
- Letter of Interest
All applicants must apply within the specified application period: January 10, 2024 through January 28, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
CSU Vaccination Policy
The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to email@example.com.
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
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All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at firstname.lastname@example.org.
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at email@example.com.
Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.
Equal Employment Statement
San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).