Reporting to the Chief Operating Officer, the Senior Director of Foundation Accounting is responsible for all aspects of accounting and financial management and reporting including but not limited to monthly, quarterly, and annual general ledger accounting and reporting, fiscal year-end close, annual audit, oversight of tax returns and financial reports to local, state, and federal funding agencies and/or taxing government agencies.
The position is also responsible for auditing ledgers and ensuring transactions are recorded in accordance with appropriate governmental and not-for-profit accounting rules. This position provides input and advice to management regarding various policies and procedures, administrative guidelines, and any issues impacting the efficiency or integrity of the unit responsibilities.
The Senior Director assists the COO in leading the planning, creation and administering of the Tower Foundation operating budget and oversees the financial relationship with SJSU and the Chancellor’s Office, managing debt and auxiliary capital finances. This position influences campus-wide strategy and policies surrounding the processing and the use of fundraised resources with significant impact on the Foundation and the University’s financial support.
- Provide leadership in the creation, coordination and evaluation of the Foundation’s financial operations including but not limited to, financial reporting, budgeting, financial planning and internal controls
- Ensure compliance with CSU, local, state and federal fiscal guidelines
- Oversee the monthly, quarterly and annual close cycle, continually evaluating the process flows and modifying as appropriate to ensure timely and efficient closing
- Responsible for University and CSU reporting including but not limited to IPEDS, FIRMS, NACUABO reports and surveys
- Maintain awareness of all GASB/GAAP regulations impacting the Tower Foundation financial statement requirements
- Research and develop accounting policies and procedures to comply with all regulatory and CSU requirements related to the Tower Foundation
- Oversee the approval and processing of revenues, expenditures, general ledger, account maintenance and data entry
- Responsible for management of the annual independent audit, including schedules, confirmations, auditor requests, consolidating financial statements and review of audited financial statements for proper disclosures
- Oversee the 403(b)retirement plan and medical plan (in coordination with Human Resources Manager) and facilitates audit of these plans
- Serve on campus and CSU systemwide committees as necessary/appropriate
- Assumes administrative role during the absence of the Chief Operating Officer
- Oversee day-to-day accounting, financial and administrative activities of the Tower Foundation. Recommend and implement procedures necessary to ensure appropriate integrity and efficiency of the Foundation’s activities
- Oversee the Tower Foundation procurement card program. Responsible for making timely payment to the procurement card’s vendor and ensures the expenditures are allocated to the respective accounts in a timely and accurate manner.
- Oversee reporting including statement distribution to administrators, deans, and department heads and ensures corrections are made as needed
- Hire, train, evaluate, and supervise team
- Oversees preparation of quarterly sales and use tax returns
Knowledge, Skills & Abilities
- Detailed knowledge of generally accepted accounting principles, Governmental Accounting Standards, accounting for charitable not-for-profit entities, financial record-keeping methods, procedures, and practices; the ability to perform arithmetic functions
- Knowledge of doctrines, theories, and principals of securities investments including knowledge of asset types and classifications, valuation techniques, calculation and understanding of rates of return
- Ability to prepare and review financial statements prepared in accordance with Governmental Accounting Standards
- Ability to review financial documents for accuracy and completeness; ability to identify, trace and correct errors
- Working knowledge of software applications: spreadsheet, word processing, database management
- Knowledge of Blackbaud Financial Edge, Advance Web Access (AWA)
- Ability to compose and appropriately format correspondence and reports
- Ability to quickly learn, interpret and apply a variety of federal, state, IRS, CSU and SJSU policies and procedures
- Ability to communicate with constituents in a professional and respectful manner
- Bachelor’s degree in accounting, finance, or related field
- Master’s degree and/or CPA qualification (active license not required)
- Five years of experience managing accounting and reporting activities of a complex organization
- Demonstrated understanding of and experience in fund accounting and financial statements for not-for-profit organizations
- Knowledge of Foundation financial software, preferably Financial Edge
- Knowledge of California State University accounting policies and guidelines
- Knowledge of State of California State Controller Office policies and procedures
Classification: Administrator III
Anticipated Hiring Range: $12,500/month - $13,375/month
CSU Salary Range: $6,250/month - $20,063/month
The final hiring salary will be commensurate with experience.
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
- Letter of Interest
All applicants must apply within the specified application period: December 19, 2023 through January 7, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
CSU Vaccination Policy
The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to firstname.lastname@example.org.
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
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All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at email@example.com.
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at firstname.lastname@example.org.
Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.
Equal Employment Statement
San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).