Reporting to the Director of Student Involvement, the Associate Director of Student Involvement is charged with providing leadership and oversight to the expansive SJSU recognized student organization community, leading professional development and training for Student Involvement staff, and serving as the department lead for assessment and data reporting. This position directly supervises five professional full-time staff (1 Assistant Director for Student Organizations, 3 Student Engagement Coordinators, and 1 Operations Specialist) who are responsible for day-to-day support services for 350+ recognized student organizations, inclusive of 40+ chartered fraternity/sorority chapters. This includes but is not limited to individual and group advising, leadership development training, student organization recognition, programming and risk management, and serving as SJSU contacts with coordinating fraternity/sorority councils and local/regional/national/international headquarters and governing bodies. The Associate Director also serves as department head in the absence of the Director.
- Lead and evaluate Recognized Student Organization (RSO) services to ensure ongoing development of recognized student clubs and organizations in reaching their full potential
- Serve as department contact in collaboration with Assistant Director for Student Organizations in managing technology platform used for student organization process: meeting with third-party vendor, providing feedback for process improvements, etc.
- Provide guidance for implementation of annual Standards of Excellence accreditation process for fraternity/sorority chapters inclusive of the review process, compliance tracking, and potential outcomes
- Manage and track cluster area budget for recognized student organization programming and services
- Serve as subject matter expert to on- and off- campus advisors, faculty, staff, administrators, and community members in collaboration with Assistant Director for Student Organizations and Student Engagement Coordinators for Fraternity/Sorority Life as it relates to interpreting student organization policies and best practices
- Serve as Student Involvement contact for any recruitment and expansion of Fraternity/Sorority Life chapters and student organizations chapters connected to umbrella/national organizations
- Develop and manage risk management protocols for the student organization community inclusive of fraternities and sororities, ensuring compliance with CSU, SJSU, and local, regional, national, international headquarters and governing bodies policies and procedures
- Recruit, hire, train, and manage fivefull-time professional staff (1 Assistant Director for Student Organizations, 3 Student Engagement Coordinators for Fraternity/Sorority Life, and 1 Operations Specialist)
- Provide on-going feedback and evaluation of staff through 1:1 regular meetings and completing probationary and annual staff evaluations in accordance with staff’s respective bargaining units
- Provide leadership and direction to staff in the advising, training, and development of 350+ recognized student organizations, inclusive of four coordinating Fraternity/Sorority Life Councils and their respective chapters
- Specifically manage advising of Fraternity/Sorority Life chapter leaders on programming related to leadership development, scholarship, community building, alcohol and substance abuse education, new member education, wellness, risk management, Title IX, etc.
- Manage staff in overall programming including but not limited to: student organization fairs, retreats, conferences, award and recognition programs, advisor orientations, workshops, and potential/new member experiences
- Manage staff in marketing and promoting programs and events to general SJSU students and community members
- In consultation with Student Involvement Director and supervisors, lead relevant and transformational professional development opportunities for all staff within Student Involvement throughout the academic year: semester staff retreats/in-services, staff meetings, preparation for professional conferences and staff learn and teaches, etc.
- Oversee the collection, analyses, and partner with reporting of assessment data for Student Involvement
Knowledge, Skills & Abilities
- Skilled in staff development and supervision
- Knowledge about fraternity/sorority organizations
- Ability to learn, implement, and oversee operation of a large-scale software platform for managing student organizations
- Skilled at collaboration with both on and off campus entities
- Thorough knowledge of student program development and implementation
- Thorough knowledge of learning outcomes and assessment methods
- Knowledge of student development theory and best practices
- Ability to lead in a multicultural, highly diverse environment
- Ability to manage crises situations
- Ability to develop and deliver presentations, trainings, and workshops
- Skilled in conflict management
- Ability to manage budgets
- Ability understand, implement, and clearly write protocols and procedures
- Skilled in developing marketing strategies and materials, maintaining a webpage, and utilizing social media
- Ability to relate well to students and student groups
- Ability to work in a team environment
- Ability to work on multiple projects in various stages of planning at the same time
- Ability to remain flexible and adjust well in a changing environment
- Ability to professionally represent the department and participate as requested
- Bachelor’s Degree
- 2 to 3 years of Higher Education student programming
- At least 1 year supervising professional level staff
- Master’s Degree in higher education or similar field
- 3 to 5 years of Higher Education student programming
- 2 to 5 years of supervising professional level staff
Classification: Administrator I
Anticipated Hiring Range: $6,750/month - $7,088/month
CSU Salary Range: $3,750/month - $11,146/month
The final hiring salary will be commensurate with experience.
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
- Letter of Interest
All applicants must apply within the specified application period: October 10, 2023 through October 24, 2023. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
CSU Vaccination Policy
The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to firstname.lastname@example.org.
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
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All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at email@example.com.
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at firstname.lastname@example.org.
Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.
Equal Employment Statement
San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).