Job Summary

The Senior Associate Vice President of Finance and Business Services assists and advises the Vice President for Administration and Finance and Chief Financial Officer in university financial planning, analysis, and management for a budget of $625M+; provides leadership, management, and development for the functional areas of Accounting, Accounts Payable, Budget Planning and Financial Management, Bursar’s office, Finance Support, Contracts & Purchasing, and Risk Management (currently 68 full-time positions). These functional areas maintain the University's fiscal integrity through accurate record keeping and adherence to State, CSU, and University procedures, provide financial reports and analyses as required, safeguard the assets of the University, and deliver fiscal information and support services to faculty, staff, students, and visitors. In support of the Chief Financial Officer’s role, the Senior AVP also assists with financial oversight of the University’s five auxiliaries. All responsibilities are carried out with a focus on continuous improvement in terms of service levels and efficiency, including the adoption of shared financial services on campus.

Key Responsibilities

• Manages university financial planning and analyses, including the development of methodologies to calculate costs of services, use of measures to monitor the financial health of the University, and maintenance of accurate databases for planning and analytical objectives consistent with university decisions and guidelines to ensure financial stability and solvency
• Manages the university budget, including consultation, preparation, justification, and administration of the budget process according to university budget guidelines and policies to ensure proper allocation of funds
• Maintains the university’s accounting and financial records to produce accurate and valid reports, with sufficient internal controls to ensure compliance with professional standards defined by GAAP, the State of California, and the Federal government
• Manages the collection of university revenues, ensuring accurate accounting and timely depositing
• Manages fee-related debt to the university and the collection of said debt
• Manages the university’s accounts payable and purchasing processes to include purchasing, payment, and delivery methods
• Assists the Vice President for Administration and Finance/Chief Financial Officer as a key campus leader, setting functional direction, proposing strategy, and collaborating with all campus divisions
• Leads change management efforts in support of campus priorities, including the implementation of new business delivery models
• Directs the Finance Service Group’s strategic planning and quality improvement processes, including the development of meaningful measures/metrics, developing action plans, implementing programs/plans, tracking progress, and communicating results
• Directly supervises management and staff employees; responsible for interviewing, hiring, evaluating, and training employees; plans, assigns and directs work; addresses complaints and resolves problems

Knowledge, Skills & Abilities

• Strong knowledge of financial principles and practices
• Strong knowledge of university functions
• Strong knowledge of strategic management principles
• Knowledge of PeopleSoft Financial Systems
• Outstanding professional management skills
• Excellent oral and written communication skills
• Strong analytical skills
• Strong project management skills
• Ability to creatively problem solve
• Strong program implementation skills
• Ability to collaborate and create collegial relationships across campus and throughout the CSU system
• Ability to communicate with constituents in a professional and respectful manner

Required Qualifications

• Bachelor’s Degree
• Ten (10) years progressively responsible relevant experience, including at least seven (7) years in a senior level leadership role
• Demonstrated functional knowledge in accounting; budget management; financial planning, analysis and reporting; accounts payable; purchasing; financial systems; risk management

Preferred Qualifications

• Master’s Degree
• Experience working in public higher education
• Experience working in a collective bargaining environment
• Working knowledge of California State University processes, procedures, policies and systems

Compensation

Classification: Administrator IV
Anticipated Hiring Range: $17,083/month - $19,583/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: May 8, 2023 through May 23, 2023. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

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