Reporting to the Manager, Payroll & ESS, the Payroll Technician performs duties under general supervision, but works independently to achieve specified outcomes. This position performs moderately complex duties related to processing the full range of payroll transactions for all categories of university employees and participates in special projects in support of the Unit.
- Independently process a diverse range of moderate to complex payroll transactions such as appointments, separation, overtime, shift, NDI and IDL in accordance with established policies and procedures and/or pursuant to mandated State, Federal, CSU, and SJSU regulations, policies, and guidelines and provisions of the collective bargaining agreements.
- Maintain employee leave status and accruals utilizing the Absence Management tools in PeopleSoft HR.
- Absence Queries: run and verify that employee time has been entered, approved, and processed; employees entitled to accrue CTO have not exceeded contract limits; exempt employees with CTO excess/deficit hours; absences that cross pay periods; exempt employee's using partial hours.
- Run Pay Warrants: using CIRS to generate the Daily Payroll/Master Payroll Report of payments that have been issued by the SCO.
- FTP: electronic transmittal of student and intermittent employee's hours, overtime, shift, stipends from Time and Labor to the SCO to generate pay warrants.
- Trace and correct errors and discrepancies of personnel transaction documents and ensure that all information on the personnel transaction form is correct.
- Reconcile transactions with State Controller’s Office as appropriate.
- Initiate and process Payroll’s portion of the Labor Cost Distribution monthly process in PeopleSoft.
- Load employment history changes (L15 file) from the State Controller (PIMS) to PeopleSoft.
- Complete employment verifications for employees.
- Participate in Payroll related projects on a seasonal or cyclical basis as assigned.
Knowledge, Skills & Abilities
- Thorough knowledge of or the ability to acquire quickly: Uniform State Payroll Procedures Manual, Personnel Information Management
- Knowledge of System Manual and other information found in state and university administrative manual and guidelines
- Knowledge of software applications: Excel spreadsheet, Microsoft Word, PeopleSoft Absence Management and Time and Labor modules
- Demonstrated strong oral and written communication skills
- Demonstrated effective listening skills
- Excellent customer service and public relations skills
- Ability to communicate with constituents in a professional and respectful manner
- Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU policies and procedures
- Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
- Ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment
- Ability to independently identify appropriate payroll applications, and tactfully and clearly explain a wide variety of complex payroll procedures responding to employee questions and related problems
- Ability to handle multiple work priorities, organize and plan work and projects within strict deadlines
- Any equivalent combination of education and experience which provides the required knowledge and abilities
- Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities
- Experience with PeopleSoft
- Experience with the State of California and/or the CSU Payroll System (PIMS)
- Two years’ customer service experience, including handling sensitive and confidential matters
- Experience processing payroll in higher education
Classification: Payroll Technician II
Anticipated Hiring Range: $5,000/month - $5,297/month
CSU Salary Range: $3,505/month - $6,005/month
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
- Letter of Interest
All applicants must apply within the specified application period: March 23, 2023 through April 6, 2023. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
CSU Vaccination Policy
The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to firstname.lastname@example.org.
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at email@example.com.
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at firstname.lastname@example.org.
Equal Employment Statement
San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).