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Reporting to the College of Science (CoS) Dean, the Moss Landing Marine Labs (MLML) Executive Director is an expert in Marine Sciences and provides vision, administrative oversight, coordination of research activities and philanthropic activities at MLML. Primary responsibilities include administrative oversight, personnel, operations and budget and fiscal management of state-side, SJSU Research Foundation (SJSURF) and SJSU Tower Foundation (SJSUTF) budgets.
The MLML executive director collaborates closely with the CoS dean’s office leadership, and efficiently uses resources to optimize operation and implement college and SJSU policies and practices. The executive director also collaborates with the Chair of the Marine Sciences Department at MLML on curricular issues to maintain compliance with SJSU and CoS guidelines and policies.
The executive director oversees the administrative activities for MLML and supervises key personnel who work on a wide variety of programs, research activities, special projects, events and other duties as assigned. The executive director also works broadly with the leadership and staff in the college and adopts continuous process improvement (CPI) to achieve business optimization and enhance the effectiveness of services offered at MLML.
- The executive director has primary management oversight for MLML state staff and Research Foundation non-tenure/tenure track faculty and staff, and secondary oversight for project employees
- Recommends initiatives and changes to maintain quality and fiscal responsibility of services at MLML. Identifies and determines causes of problems; develops and presents recommendations for improvement of established processes and practices to the college dean; initiates and implements plans to solve problems with college dean’s approval
- Works closely and communicates regularly with the college dean’s office leadership
- Develops and recommends budget for state, SJSURF and SJSUTF accounts to college dean’s office leadership
- The executive director has fiscal oversight of state resources, SJSURF and SJSUTF accounts at MLML
- Ensures that contractual, fiscal, and accounting practices are followed in accordance with applicable federal, state, SJSU and California State University rules and regulations
- The executive director provides leadership in administrative oversight of the MLML facilities
- Oversees non-tenure/tenure-track faculty and researchers and ensures fiscal responsibility with respect to MLML SJSU state and Research Foundation properties and facilities
- The executive director is responsible for managing MLML physical facilities (properties, buildings, piers and ships) and overseeing maintenance and development of facilities in a manner consistent with fiscal resources and SJSU strategic objectives
- The executive director is responsible for obtaining significant outside funding in support of MLML in collaboration with the College of Science
Knowledge, Skills & Abilities
- Expert in Marine Sciences
- Thorough knowledge of fiscal management principles and expertise in managing large budgets and diverse sources
- Skill in collaboratively negotiating and managing complex contracts and subcontracts
- Leadership skills that help to realize the vision and goals of MLML and the College of Science
- Ability to lead and motivate staff
- Ability to effectively manage diverse staff and research personnel
- Ability to balance strategic long term planning with the day to day activities required to oversee a complex facility.
- Ability to interpret technical procedures, policies and regulations
- Ability to assess the current programs and develop new ones in accordance with fiscal resources
- Effective communication skills
- Ability to work in a unionized environment
- Doctorate in one of the disciplines in the field of marine science
- A strong record of scholarly work or professional achievement rooted in conducting field-orientated marine studies balanced with laboratory work and quality teaching sufficient to qualify for tenure and appointment at the rank of professor in the college
- Three (3) years of administrative experience as department chair, program coordinator, or other relevant leadership and supervisory experience
- Extensive experience working with complex budgets
- Proven track record in securing external funding and a reputation for excellence in her/his discipline are essential
- Direct experience in managing complex contracts/subcontracts and budgeting scenarios from diverse funding sources
- Direct experience in managing and oversight of personnel
- Minimum of five (5) years of administrative experience as department chair, program coordinator, or other relevant leadership and supervisory experience
Classification: Administrator III
Anticipated Hiring Range: $13,942/month - $14,583/month
CSU Salary Range: $6,250/month - $20,063/month
The final hiring salary will be commensurate with experience.
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
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Name: Elaine Peters
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