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NOTE: The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Assistant Director for Student Organizations

Apply now Job no: 524213
Work type: Staff
Location: San José
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

 

Job Summary

The purpose of this position is to lead the training and development for SJSU’s 400+ recognized student organization (RSOs) community within the office of Student Involvement. This is inclusive of SJSU’s 40+ social fraternity and sorority organizations. This position supervises one coordinator, and is responsible for the development and implementation of the yearly transition of California State University (CSU) mandated training for student organizations, as well as programming and engagement efforts to support student organizations. The Assistant Director for Student Organizations works under the limited supervision of the Associate Director and collaboratively with members of Student Involvement and other campus and community partners to ensure the quality, development, and success of SJSU student leaders and student organizations. A key responsibility is the growth and development of support services offered to student clubs and organizations, inclusive of fraternities and sororities, while serving in a critical advising role.

 

Key Responsibilities

  • Develop resources and training for student leaders, student club advisors, and campus partners to support specific student leader and student organization needs
  • Oversee the curriculum for Student Involvement student employee staff
  • Lead student organization trainings with department, division, and university and learning outcomes
  • Create, implement, facilitate, and market training (in-person, online, hybrid, one-time, on-going) for student organization officers and general members. Topics may include but are not limited to community building, wellness education, risk management, crisis intervention, policy development, student rights and responsibilities, etc.
  • Work with Student Involvement areas to develop curriculum in alignment with on-going assessment (development, implementation, and data reporting) of all student organization trainings
  • Lead the Student Engagement Coordinator, support student organization advisors by providing the necessary tools to successfully advise groups (trainings, informational meetings, newsletters, policy updates/reminders etc.)
  • This role will serve as an advisor to Recognized Student Organizations  .
  • Provide developmental consultation to support student organizations.
  • Lead and implement campus-wide programs to support student organizations
  • Supervise Student Engagement Coordinator to ensure the planning and implementation for the Fall and Spring Student Organization Fairs, informational sessions, mixers, collaborations with campus partners, etc.
  • Track budgets and logistics for all student organization program
  • Participate in and represent Student Involvement in Division and University functions and committees as appropriate

 

Knowledge, Skills & Abilities

  • Ability to collaborate with campus partners including students, faculty, staff, and administrators.
  • Ability to understand the impact of programs on various units throughout the University.
  • Ability to understand and ensure compliance with logistical policies and procedures including risk management.
  • Thorough knowledge of program development and implementation.
  • Ability to make decisions and problem solve both collaboratively and independently in crisis-mode.
  • Skilled in student development and advising.
  • Skilled in conflict management.
  • Ability to develop students as leaders and engaged citizens.
  • Ability to analyze and assess data from assessments and make appropriate adjustments.
  • Ability to manage budgets and to secure outside funding sources through interdepartmental collaborations.
  • Ability to work with outside vendors and contractors.
  • Skilled in developing marketing strategies and materials, maintaining a webpage, and utilizing social media.
  • Ability to relate well to students and student groups.
  • Ability to develop and supervise paraprofessional level staff members.
  • Excellent oral and written communication skills.
  • Excellent customer service and public relations skills.
  • Knowledge of methods, procedures, practices, and activities of the program area.
  • Ability to interpret and apply program rules and regulations.
  • Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus.
  • Ability to maintain confidentiality and appropriately handle sensitive communications with students, parents, employees and external agencies.
  • Ability to identify conflict, problem solve, and resolve student problems and concerns in the most efficient manner possible.
  • Thorough knowledge of English grammar, business writing, punctuation and spelling.
  • Ability to compose and appropriately format correspondence and reports.
  • Ability to work on multiple projects in various stages of planning at the same time.
  • Ability to independently prioritize projects and commitments and manage time accordingly.
  • Ability to be flexible and adjust well to change.   

 

Required Qualifications

  • Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate coursework in counseling techniques, interviewing and conflict resolution where such are job related.
  • Four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. A master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling.

 

Preferred Qualifications

  • Master’s Degree in student affairs/higher education, counseling, international studies, international relations, or related field.
  • Experience working with university student clubs and organizations
  • Experience planning major programs and events
  • Experience delivering workshops and facilitating dialogues
  • Experience collaborating with campus partners

 

Compensation

Classification: Student Services Professional IV
Anticipated Hiring Range: $5,900/month - $6,159/month
CSU Salary Range: $5,732/month - $8,176/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

 

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

  • Resume
  • Letter of Interest

All applicants must apply within the specified application period: February 10, 2023 through February 26, 2023. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

 

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

 

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

 

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

 

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

 

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Last Updated Oct 7, 2022