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NOTE: The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The systemwide policy can be found at and questions may be sent to

Clinic Coordinator

Apply now Job no: 520751
Work type: Staff
Location: San José
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Full Time, Student Services, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)


Job Summary

Reporting to the Director of Resources and Operations and receiving work lead direction from the Department chair and the Clinic Director, this position is responsible for the day-to-day operations and activities of the Kay Armstead Center for Communications Disorders (KACCD). This incumbent works with general supervision to provide various moderately complex administrative support to the Department Chair, Clinic Director, faculty, staff, students and clients of the Communicative Disorders & Sciences department, clinic and community.  The Clinic Coordinator is responsible for student database and associate tasks; clinic coordination tasks associated with student clinicians and clients; track and coordinate the clinic budget; and administrative tasks for the department and clinic in conjunction with the department coordinator.


Key Responsibilities

  • Implement all data collection and administration to assure ASHA and CTC competencies are being met.
  • Collect and track undergraduate clinic requirements documents and enter into a database
  • Notify students of missing undergraduate clinic requirements
  • Review and ensure Graduate and OF compliance with clinic requirements
  • Generate reports to ensure ASHA and CAA accreditation in Calipso
  • Create and maintain contractual agreements between the department and off-site clinical placements, including communication with sites and university procurement offices on all affiliation agreements.
  • Manage clinic rooms - Organization, maintenance and inventory of materials and assessment tools.
  • Maintain confidential clinic files
  • Distribute placement and enrollment codes for all courses and clinics
  • As requested from the department chair or clinic director including by not limited to marketing, clinical supervisor data collection, research for community or client needs, etc.
  • Complete clinic website update/maintenance
  • Track funds and expenses for clinic accounts (Tower and Trust) with the following systems: Data Warehouse, Tower (Blackbaud), FTS, CFS
  • Provide budget summaries to DCE and department chair on regular basis and as requested


Knowledge, Skills & Abilities

  • Thorough knowledge of methods, procedures and practices; English grammar, business writing, punctuation and spelling
  • Ability to compose and appropriately format correspondence and reports.
  • Ability to maintain confidentiality of student and client files.
  • Expertise in using office software packages (word processing, spreadsheet, database management), technology, and systems
  • Ability to perform accurately in a detail-oriented environment.
  • Ability to plan and handle multiple work priorities, trouble shoot and organize work projects
  • Ability to analyze and determine administrative routines and tasks needed for projects
  • Ability to analyze and report on trends (financial and operational) represented in historical data
  • Strong oral communication skills. Must possess excellent customer service and public relations skills
  • Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas
  • Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.


Required Qualifications

  • Completion of a high school program, technical/vocational program, or their equivalents
  • Three years of related office work experience


Preferred Qualifications

  • Bachelor’s Degree
  • Administrative experience working in an office with complex and diverse tasks
  • Excellent written communication skills
  • Excellent customer service
  • Experience with SJSU policies and procedures specifically dealing with Procurement Services, FD&O, Admissions and Records, Tower/Research Foundation and processing of invoices/reimbursements/requisitions/ and travel requests
  • Experience with Microsoft Office Suite, PeopleSoft, CMS/FTS,CFS, G Suite (e.g., Gmail, Google Drive), Adobe Acrobat, DocuSign



Classification: Administrative Support Coordinator II
Anticipated Hiring Range: $4,156/month - $4,447/month
CSU Salary Range: $3,505/month - $5,497/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.


Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

  • Resume
  • Letter of Interest

All applicants must apply within the specified application period: November 23, 2022 through December 7, 2022. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.


Contact Information

University Personnel


CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at and questions may be sent to


Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.



Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at


Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).


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Last Updated Oct 7, 2022