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NOTE: The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Business Coordinator

Apply now Job no: 519941
Work type: Staff
Location: San José
Categories: Unit 9 - CSUEU - Technical Support Services, Athletics, Probationary, Full Time, On-site (work in-person at business location)

 

Job Summary

Under the general supervision of the Senior Associate AD for Finance, the Business Coordinator independently oversees fiscal activity and has transaction authority for the assigned business department with responsibility for accurately administering California State University, San Jose State University and NCAA rules and regulations. The potential impact of mistakes is significant and can impact team eligibility for competitions and could result in NCAA sanctions.

 

Key Responsibilities

  • Track and verify the accuracy of expenses, identify errors and work with the appropriate area (e.g. Procurement and Accounting) to resolve and correct erroneous charges by preparing expenditure transfers.  Ensure travel purchase orders are within established amounts; adjust purchase order values as needed to align with actual expenses.
  • Project annual team travel budgets, review actual monthly expenses against projections and update projections. Ensure designated teams/departments comply with established campus, CSU, and NCAA policies and procedures for competition, training and recruiting related travel requirements.
  • Prepare and submit reimbursement and payment documents including travel claims, direct pay requests in accordance with University and/or Tower policies and procedures.  
  • Work with coaches and administrators to identify cost-effective strategies to meet teams’ student-athlete recruiting needs.
  • Review on a monthly basis the actual expenses against budget allocations and PO balances, amend POs up or down to match expenses.  Monitor open purchase orders, ensure encumbrances are adjusted (close or reduce PO balances) to reflect actual pending invoices for fiscal year end.
  • Assist in the preparation of annual Equity in Athletics Data Analysis (EADA) and NCAA fiscal reports and audits.
  • Analyze and evaluate various funding sources (Tower funds).  Work with Director to determine the best funding sources for meeting operational needs based on available and budgeted resources as well as appropriate use of funds considering Tower policy and procedure as well as NCAA regulations.

 

Knowledge, Skills & Abilities

  • Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations
  • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved
  • Working knowledge of operational and fiscal analysis and techniques
  • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively
  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations
  • Working knowledge of budget policies and procedures
  • Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form
  • Excellent interpersonal skills with the demonstrated ability to establish and maintain cooperative working relationships in a diverse environment
  • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques
  • Ability to train others on new skills and procedures and provide work lead direction
  • Proficiency with standard office software (e.g. Microsoft Office Suite) and internet
  • Ability to be available on-call after regular business hours, weekends, and/or holidays

 

Required Qualifications

  • Bachelor's degree and/or equivalent training
  • Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

 

Preferred Qualifications

  • Bachelor's degree in business or public administration from an accredited 4-year college or university
  • One or more years of experience preparing and/or administering budget projections and reconciling program revenues and expenses at a college or university
  • Understanding of NCAA policies and practices related to the financial administration of Division I Intercollegiate Athletics programs
  • One or more years’ experience working in intercollegiate athletics at a four-year college or university
  • Understanding of the special situations and requirements that often arise in an Intercollegiate Athletics program and the ability to respond with the appropriate sense of urgency 
  • One or more years’ experience using Common Financial System (CFS), Financial Transaction Services (FTS) and Financial Data Warehouse)

 

Compensation

Classification: Administrative Analyst/Specialist - Exempt I
CSU Salary Range: $4,170/month - $7,545/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

 

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

  • Resume
  • Letter of Interest

All applicants must apply within the specified application period: October 18, through October 31, 2022. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

 

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

 

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

 

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

 

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

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Last Updated Oct 7, 2022