Under the general direction of the Director of Residential Life, the Assistant Director for Academic Initiatives and Learning Communities is part of the Residential Life manager team and is responsible for the development and management of a comprehensive Residential Life Program for almost 4,200 residents and staff living in University Housing Services. The program includes the day to day operation of four residence halls housing 2,325 first year students and two apartment complexes housing 1,750 upper division students, graduate students, faculty, and staff. This Assistant Director position provides general guidance, direction, and oversight for the Residential Life Academic Staff which comprises 2 Coordinators for Academics (APC – SSP IV) and student assistant staff members.
The Assistant Director for Academic Initiatives and Learning Communities has significant responsibility for implementing initiatives focused on student learning and academic success, Theme Communities, Living and Learning Communities, faculty partnerships, Faculty in Residence, tutoring and academic programs, first year experience, and student retention and persistence efforts. The position is also responsible for administrative duties, budget, crisis management, communication within and outside the university, and works cooperatively with all UHS staff in support and implementation of the UHS mission. The Assistant Director for Academic Initiatives and Learning Communities position requires political acumen as it interfaces with faculty, administrators, media, legal counsel, President’s Cabinet, students’ families, and other key stakeholders. This position also involves complex collaboration with a variety of entities including, but not limited to Student Affairs, Counseling Services, Student Health and Wellness, academic colleges, Student Involvement, Student Retention, Project Succeed and campus auxiliaries. This is a live on position that participates in a 24/7 year round on call duty rotation along with other Live On Residential Life Managers providing crisis management and emergency response.
- Create and provide direction for academic initiatives within the Residential Curriculum that is grounded in Student Development theory and related to the University curriculum
- Research, develop, and make recommendations for academic programs in the residence hall system and serves as an academic resource
- In conjunction with the Assistant Director of Assessment and Planning, assist with the assessment, development, implementation, and evaluation of academic programs for residents and student staff
- Oversee the Spartan Hub which includes: staffing, collaboration with university colleges to offer tutoring and advising for students, coordination with campus departments to provide resources and services, and development of lifelong learning initiatives
- Partner with Peer Connections for the design, implementation, coordination, and delivery of tutorial assistance and peer mentoring within the Spartan Hub in Housing
- Provide oversight for the Early Alert program for residential students in Housing, support intervention initiatives, and collaborate with campus efforts
- Develop and oversee a multi-faceted Faculty in Residence program within University Housing
- Coordinate Faculty in Residence program recruitment, selection, training, and evaluation
- Manage communication amongst Academic Affairs, Faculty in Residence, Student Affairs, and Residential Life staff as appropriate
- Work collaboratively with Faculty in Residence to develop marketing and implementation strategies to recruit additional faculty and encourage faculty involvement in the residence halls
- Cultivate additional faculty partnerships to support student retention and success
- Oversee the Theme and Living Learning Communities which includes development of current and new communities; coordination and implementation of designed Theme and Living Learning Community curriculum based on national best practices
- Develop goals, learning outcomes and objectives relating to implementation of programs, services, and student staff training
- Create a First Year Experience program within the first year student residence halls. Implement a six-week student development plan/seminar to address first year student needs: transition, personal growth and academic support
- Design and implement innovative initiatives based on emerging research and best practices that create community, integrate living and learning principles, and connect students to university resources to meet changing needs of diverse student populations
- Work with the Residential Life team overseeing, selecting, training, and evaluating student staff in meeting UHS mission and values; connecting student growth and development to specific Theme and Living Learning Community learning outcomes
- Directs and supervises the Coordinator for Academic Success and Coordinator for Academic Strategies and Tutoring as well as the Faculty in Residence cohort
- Responds as live–on first administrative contact for crisis intervention and management with Residential Life Coordinators on call 24 hours a day
- Alternates assuming 24-hour on-call duty with the other live-on Assistant Directors, ensuring continuous coverage for all residences
- Assumes full range of Residential Life management duties and program responsibilities in the absence of the Director for Residential Life
- Assists with the oversight and participates in day-to- day operations of Residential Life program and the Academic Initiatives Program and Team
Knowledge, Skills & Abilities
- Ability to function effectively in a student-centered environment
- Ability to develop and sustain cooperative working relationships in a diverse environment
- Ability to work independently and as part of a team
- Ability to identify, develop, and coordinate plans for use of resources (e.g., staffing, budget, and materials) and to define procedures for ongoing administration and maintenance
- Ability to research topics and make recommendations to meet identified needs
- Ability to assess group and individual needs
- Ability to identify supervision needs of staff and vary supervisory style if necessary
- Ability to work with and provide work lead direction to the Coordinators for Academics and student staff
- Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies
- Ability to be flexible to changes and frequent interruptions, and to manage multiple tasks at once
- Ability to perform complex tasks involving independent judgment, and ability to plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations
- Knowledge of theoretical concepts of student development
- Demonstrated experience in operations and systems analysis, statistical and research methods
- Ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies
- Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating problems related to student and residential community housing needs
- Ability to develop, propose, and effectively administer annual budgets
- A valid California driver’s license is required within three months of the date of hire for the operation of any vehicle required for this position
- Ability to complete the Defensive Drivers Training Program provided by the State of California for CSU campuses
- Knowledge of various software applications to include word processing, presentations, and spreadsheets and databases
- General knowledge of the personal and social problems typically encountered by college students
- Ability to research current trends and best practices in academic development and support, Living Learning Communities, and faculty partnerships.
- Excellent written and oral communication skills
- Ability to effectively lead others and communicate with diverse individuals
- Demonstrated supervisory experience and working knowledge of managerial techniques
- Ability to multi-task to support the “One Stop Shop” model of Higher Education Customer Service and coordinate deadlines.
- Ability to assess group and individual needs
- Excellent customer service and public relation skills
- Ability to identify supervision needs of staff and vary supervisory style if necessary
- Master’s Degree required from a four year college or university in Higher Education or a related field
- 3 years of progressive residence hall experience
- Supervision experience
- Experience working academic programming and/or academic related initiatives
- Academic oversight experience (ex. tutoring, GPA intervention, academic programming)
- Experience creating and developing living learning communities
- Experience with curriculum development
- Experience working with Living Learning communities
- Experience with academic partnerships
- Experience working with diverse populations
- 5 years of progressive residence hall experience
- Professional staff supervision experience
- Experience developing faculty and academic partnerships within a residential community
- Staff training and development experience
- Experience providing education and/or training about diverse populations
Classification: Administrator I
Hiring Range: Commensurate with experience
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
- Letter of Interest
All applicants must apply within the specified application period: June 8, 2022 through June 27, 2022. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
CSU Vaccination Policy
The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to email@example.com.
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
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Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at firstname.lastname@example.org.
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at email@example.com.
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