Applicant Login

Set up Job Alerts

Filter Your Search

Work type


Northern California


Appointment Type
Bargaining Unit
Job Search Category/Discipline
Time Basis
NOTE: The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at and questions may be sent to

Administrative Support Coordinator

Apply now Job no: 505757
Work type: Staff
Location: San José
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time


Job Summary

Reporting to the Department Chair and receiving work lead direction from the Department Analyst, the Administrative Support Coordinator provides administrative support to the Accounting and Finance department in the Lucas College of Business (LCoB).


Key Responsibilities

  • Process all Student Assistant, Course Student Assistant, and Instructional Student Assistant hiring and tracking for Accounting & Finance Department.
  • Coordinate all aspects of faculty office moves and office assignment including packing and moving supplies and furniture, telephones, computers. Ensure faculty have teaching supplies, keys to facilities, and general office-setup.
  • Submit and manage all facility related requests for the Department.
  • Act as a front-line receptionist, answer phones, respond to inquiries about department programs, policies and procedures, run errands, distribute mail and make photocopies.
  • Research, troubleshoot, resolve and disseminate moderately complex academic-related problems for students and faculty.
  • Assist Department Chair and Analyst with faculty recruitment process.
  • Pickup for student assistants, master payroll, and miscellaneous paychecks.
  • Provide support to the other College Undergraduate departments for Department Coordinator administrative & procurement tasks, as assigned by the dean.
  • Responsible for following the SJSU travel guide and using Financial Transaction Services (FTS) to process travel expense claims to reimburse employees. Assist faculty in making travel arrangements, assign account numbers, track sources of funds, and monitor travel expenditures.
  • Prepare and process purchase requisitions, direct pay and reimbursement claims. Interact with purchasing and accounts payable when needed to complete all requests.
  • Maintain department faculty grants. Input and track expenditures. Reconcile all grants using Data Warehouse.
  • Responsible for coordination and preparation of expenses with department Tower Foundation and Research Foundation accounts.


Knowledge, Skills & Abilities

  • Demonstrated ability to provide high level customer service to students, faculty and staff
  • Demonstrated strong written and oral communication skills
  • Ability to handle multiple work priorities, organize and plan work and projects
  • Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions
  • Working knowledge of CFS to extract information and understand interactions between various funds and accounts
  • Proficient in PC compatible software programs such PeopleSoft, MS Office and Excel
  • Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data
  • Proficient in SJSU applications: (e.g. Financial Transaction Services (FTS), Common Finance System (CFS)/Data Warehouse, MySJSU, SJSU@Work, CHRS, eFaculty and other current software applications)
  • Ability to perform accurately in a detail-oriented environment
  • Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU policies and procedures


Required Qualifications

  • Completion of a high school program, technical/vocational program, or their equivalents
  • Three years of related office work experience


Preferred Qualifications

  • Demonstrated experience providing customer service
  • Two years’ demonstrated experience handling multiple work priorities
  • Experience with DocuSign, Word and Excel
  • Experience with student appointments
  • Experience with SJSU systems FTS, CFS, CFS Data Warehouse, PeopleSoft, CSUBuy and CHRS
  • Experience preparing travel reimbursements, purchase requisitions, and reconciling financial transactions



Classification: Administrative Support Coordinator II
Salary Range: $3,352/month - $5,639/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.


Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

  • Resume
  • Letter of Interest

All applicants must apply within the specified application period: October 29, 2021 through November 12, 2021. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.


Contact Information

University Personnel


CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to


Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.


Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Advertised: Pacific Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More
Last Updated Sep 13, 2021